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Everything you need to manage your workforce

Payroll HR Management Leave Attendance Performance Compliance Biometrics

Automated Payroll Processing

Process payroll in minutes, not days. Automatically calculate salaries, PAYE, NHIF, NSSF, Housing Levy and HELB deductions then generate bank-ready payment files. Full statutory compliance across Kenya and 10+ African countries, every payroll cycle.

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Complete Employee Lifecycle Management

Manage your entire workforce from onboarding to offboarding. Maintain digital employee records, org charts, document storage and custom approval workflows all in one secure, cloud-based platform accessible from any device, anywhere in Africa

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Smart Leave Management & Approval Workflows

Employees request leave online, managers approve with one click. Automatically track balances, carry-over policies and public holiday calendars. Supports annual, sick, maternity, paternity and custom leave types — fully configured for Kenyan labour law.

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Real-Time Time & Attendance Tracking

Track employee work hours with precision using biometric devices, mobile clock-in or web check-in. Manage shifts, overtime and late arrivals automatically. Real-time dashboards give HR managers instant visibility into workforce attendance across all locations.

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Performance Reviews, KPIs & Goal Tracking

Run structured appraisal cycles, set OKRs and KPIs, track progress and give continuous feedback. Identify top performers, flag underperformers early and build personalised development plans all within a streamlined performance management system your managers will actually use.

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Statutory Compliance Made Effortless

Stay ahead of Kenya Revenue Authority requirements and changing African labour laws. GrandHR auto-generates P9 forms, NHIF schedules, NSSF returns, Housing Levy reports and bank transfer files — ready for submission with zero manual calculations or formatting.

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Biometric Device Integration for Accurate Clock-In

Connect fingerprint and face recognition devices directly to your payroll. GrandHR integrates with ZKTeco, Anviz, Suprema, Hikvision, Dahua and eSSL — syncing attendance data in real time. Eliminate buddy punching, ghost employees and manual timesheet errors permanently.

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What Our Customers Say

Trusted by businesses across Africa

★★★★★

"GrandHR has completely changed how we run payroll. What used to take our team three days of spreadsheet work now takes under 30 minutes. The automatic PAYE, NHIF and NSSF calculations alone have saved us from costly compliance errors. Highly recommend it to any Kenyan business."

JA

James Mwangi HR Manager, Logistics

Why GrandHRM?

African Compliance Save Time Real-Time Insights Any Device Self-Service Biometrics Local Support

Built for African Compliance

GrandHR is pre-configured for PAYE, NHIF, NSSF, Housing Levy, HELB and pension deductions from day one. Statutory rates update automatically so you're always compliant across Kenya and 10+ African countries without any manual adjustments from your team.

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Cut Payroll Processing from Days to Minutes

Automate the repetitive work that eats your HR team's time — salary calculations, deduction schedules, approval workflows and statutory reports. What used to take 3 days now runs in under 30 minutes, freeing your team to focus on people, not paperwork.

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Live Dashboards & Workforce Analytics

Monitor payroll costs, headcount, leave balances, attendance trends and performance metrics from a single dashboard. Make faster, data-driven decisions with real-time reports that update automatically — no exports, no spreadsheets, no waiting until month-end.

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Manage HR from Anywhere, on Any Device

GrandHR is a fully responsive cloud platform that works seamlessly on desktop, tablet and mobile. Whether you're in the office in Nairobi or travelling across East Africa, your entire HR and payroll system is always one tap away no installations required.

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Employee Self-Service Portal

Empower employees to view and download payslips, submit leave requests, update personal details and access HR documents without going through HR. Reducing admin burden on your team by up to 50% while giving employees instant access to the information they need.

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Biometric Integration That Feeds Directly into Payroll

Connect fingerprint and face recognition devices — ZKTeco, Anviz, Suprema, Hikvision, Dahua and eSSL — directly to GrandHR. Attendance data syncs in real time, overtime calculates automatically and ghost employees become impossible. No manual imports ever.

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Kenya-Based Support That Understands Your Business

Our Nairobi-based support team knows Kenyan payroll compliance, KRA requirements and local HR challenges inside out. Get fast, knowledgeable help via email, chat or phone during East Africa business hours — no offshore call centres, no generic scripts.

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HR Management Resources

Guides, tools, and articles to help you manage your workforce more effectively.

Guide

Payroll Knowledge Base

DescriptionStep-by-step guides on processing payroll, managing statutory deductions and running compliance reports in GrandHR.Link

Tool

Payroll Calculator

Instantly calculate net pay, PAYE, NHIF, NSSF and Housing Levy deductions for Kenya and other African countries.

Product

Payroll Management

Learn how GrandHR automates payroll processing, statutory deductions and compliance filings for African businesses

Blog

HR & Payroll Blog

Expert articles on HR best practices, payroll compliance, workforce management and business growth across Africa.

Solution

Small Business HR Guide

Everything a small business owner needs to know about setting up compliant payroll and HR for their team in Kenya.

Solution

NGOs & Non-Profits

Grant-friendly payroll, donor reporting and project-based cost allocation built for NGOs and non-profit organisations.